Day-Forward Scanning is converting paper documents to a digital format as they enter an organization. Documents are scanned, indexed, and imported to a system of record before being destroyed or stored.
While many companies have already scanned their back-file of legacy documents, most still have documents flowing in daily. Without a plan in place, you can end up back where you started – swamped with a collection of paper records.
How to start with day-forward scanning?
To prevent a new paper problem from forming, add day-forward scanning to your records management plan. Your plan begins by selecting a go-forward date. After your go-forward date is established, every paper record that will be digitized, and paperless bliss can begin.
Our team works with you to locate the point-of-entry of paper into your business processes. Like a team of skilled surgeons, we remove the unwanted visitors by tactfully re-routing the paper to our facility for scanning and indexing.
Day-forward scanning helps in many ways
If you are reading this, you can probably think of several benefits that heading off paper at the pass can bring to your business. Here is a list of a few that you may or may not have considered.
Paper is a beast to manage compared to digital files.
Chances are that whatever device you are using to read this blog would be preferable to a sheet of paper. Nowadays, people are accustomed to accessing content digitally.
Speedy access prevents workers from losing their minds.
We are used to having the full power of Google at our fingertips. Looking for a paper document for any amount of time is equivalent to using dial-up internet.
Paper gets lost.
I’ve done it and so have you. We have all lost a document that we needed. It’s the nature of anything you can pick up and move around. What’s the worst part of losing a document? You only realize its lost when you need it.
Paper man-spreads when unchecked.
In case you haven’t noticed, file cabinets aren’t exactly appealing to the eye. They house documents that you don’t need because you don’t know how to get rid of them. Wheeling a new file cabinet into accounting every few months and taking away more space is the opposite of a morale boost.
Green paper.
Greenbacks, greenery - whatever you call it - money can be saved with day-forward scanning. Every activity where paper is involved is slower and more expensive than it should be. Even the act of using paper money is mind-numbingly slow.
Get a quote for Day-Forward Scanning
Let us help you break free from paper. Reach out to us by phone at 985-888-0091 or clicking the button below.