Companies still have millions of documents flowing into their mailrooms every day. The mailroom continues to be the central hub for most inbound paper-based correspondence with clients, partners, and vendors. This presents a huge opportunity to reduce costs, improve client satisfaction, increase compliance and tracking, and make mail available to remote workers.
Mailroom Automation and Document Scanning
Document scanning of inbound mail is when documents that come to your business are scanned, stored online, and emailed to you by a BPO (Business Process Outsourcing) company.
Mailroom automation is the process of automating the entire mailroom, rather than just this one aspect of it.
The process of outsourcing your mailroom like this can vary depending on the company you choose, but typically the mailrrom automation company receives all your mail through a local P.O box, scans the documents and indexes them for you, and then sends them to you so that you can process and archive them.
What are the Benefits of a Digital Mailroom?
Increased Efficiency
Mailroom automation allows you to process documents in as little as 24 hours without having to perform the menial tasks of preparing and sorting your mail. You don’t need to worry about misplacing paper, and it couldn’t be simpler to keep track of everything. It also makes your employees happier and more efficient because they aren’t stuck performing dull and boring tasks; freeing them up to do more important things.
Better Archives
Have you ever struggled to find a document in your archives? It’s all too easy to misplace a document or file it incorrectly. Automating the mailroom and scanning documents ensures everything is sorted and indexed exactly where it needs to be. Even if a digital document is misplaced and ends up in the wrong folder, you can search for it and find it in a matter of seconds.
Informed and Efficient Decision Making
When the time comes for you to make a decision – particularly an important one that could impact clients and the business alike – you need to have the right documents in hand. You need to understand the current state of the business to decide where to take it next. Having all the documents right where you need them allows you to make more efficient and informed decisions when the time comes.
Improved Customer Satisfaction
Customers have come to expect timely responses to inquiries. The only way to meet this demand is through an automated mailroom. Responding to your clients as fast as possible keeps them satisfied and encourages them to share their tales of success; giving your business a nice boost. Keeping customers happy has become one of the most important aspects of business. Thanks to social media, word of mouth has never been more important. Businesses live and die on their reputation. So keep your customers happy!
Automate Your Mailroom Today
If you still haven’t automated your mailroom, then what are you waiting for? It increases efficiency, reduces costs, ensures documents are processed and indexed properly, and keeps your customers happy. Start automating your mailroom today and see the benefits for yourself!
Contact us about mailroom automation